Senior Finance and Budget Officer - Planning and Monitoring (AD7)

VACANCY NOTICE – Senior Finance and Budget Officer - Planning and Monitoring (AD7)

Ref.: eu-LISA/25/TA/AD7/14.1

Location: Tallinn (Estonia)

European Union Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice

Vesilennuki 5, 10415 Tallinn, Estonia
www.eulisa.europa.eu

About the Agency

We are eu-LISA, the European Union Agency for the Operational Management of Large-Scale IT Systems in the Area of Freedom, Security and Justice. We help implement the European Union’s policies by designing, developing, and operating large-scale information systems in internal security, border management, and judicial cooperation.

Our teams develop and manage the technological architecture of the Schengen area and the EU justice domain. By equipping law enforcement and border management operators and juridical practitioners with cutting-edge technological infrastructure, we help ensure security and justice for citizens.

With a workforce of more than 24 nationalities, eu-LISA embraces an international work environment and values collaboration among colleagues from diverse backgrounds. As an equal opportunity employer, we are committed to providing a positive and enjoyable work environment. We welcome applications from all suitable candidates, irrespective of age, gender, ethnicity or social origin, disability, religion or belief, and sexual orientation.

Join us to become part of our organisational culture that fosters inclusivity and diversity. Our belief is 'Together as one, we are making it happen'. We want our people to feel respected, valued and empowered.

Please visit our website and discover more about eu-LISA’s core activities.

Date of publication: 22 October 2025

Sector and Unit: Planning and Monitoring Sector / Budget and Finance Unit
Contract Duration: Initial contract of 5 years subject to renewal
Function Group/Grade: AD7 (Temporary Staff)
Place of Employment: Tallinn (Estonia)
Working model: Hybrid working arrangements – Permanent relocation required
Level of Security Clearance: SECRET UE/EU SECRET
Deadline for Application: 19 November 2025 12:59 pm Tallinn time / 11:59 am Strasbourg time
Validity of the Reserve List: 31 December 2028

About the unit

The Budget and Finance Unit (BFU) is responsible for overseeing financial and budgetary management, ensuring that eu-LISA’s financial resources and assets are managed in accordance with applicable regulations, guidelines and procedures necessary for the achievement of sound financial management, in particular the EU Financial Regulation and Financial Rules of eu-LISA.

BFU’s Planning and Monitoring Sector (PAMS) is responsible for preparing eu-LISA’s budget and coordinates the Agency’s planning process that facilitates the achievement of eu-LISA’s strategic objectives, while also ensuring alignment with stakeholder needs and the EU’s political priorities.

In order to ensure cost-effective allocation of financial resources, PAMS coordinates the preparation of eu-LISA’s multiannual activities, together with corresponding annual work programmes and budgets, to deliver comprehensive resource planning centred around core business systems, i.e. Interoperability and JHA systems roadmaps. As per requirements laid down in eu-LISA's establishing Regulation and Financial Rules, this task includes coordinating the collection of planning input, incl. establishment of resource ceilings, validation and prioritisation of activities, and resource alignment, monitoring and reporting.

About the job

eu-LISA aims to establish a reserve list from which to source the best talent. Working under the supervision and reporting to the Head of the Budget and Finance Unit, you will support eu-LISA’s mandate and ensure that the Agency achieves its objectives, enhances its reputation, and answers stakeholders’ needs.

The ideal candidate will be responsible for leading the Planning and Monitoring Sector, driving efficient, data-driven planning and budgeting aligned with eu-LISA’s strategic objectives, while fostering a culture of collaboration, accountability, and continuous improvement.

Your tasks will include a wide range of responsibilities that extend beyond the following list:

• Lead the Planning and Monitoring Sector, providing strategic direction, fostering collaboration, and inspiring the team to deliver high-quality outcomes in line with eu-LISA’s mission;
• Oversee the preparation and coordination of eu-LISA’s multiannual and annual work programmes and budget envelopes, ensuring an integrated and coherent planning process that aligns with stakeholder needs and strategic objectives;
• Ensure the timely and accurate preparation of budgetary and planning documents, reports and products, either required by legislation or supporting the business;
• Lead the development and application of activity-based costing & budgeting methodologies, strengthening the link between strategic activities, resource allocation, and budgetary commitments;
• Oversee systematic monitoring and analysis of budget execution, including monthly budget implementation reviews and performance assessments against established indicators, including the maintenance and evolution of dedicated IT tools;
• Foster cross-sector collaboration and maintain strong relationships with internal stakeholders and external partners, including the European Commission, Parliament, Council and Court of Auditors, to support effective planning and reporting;
• Promote a culture of excellence, efficiency and innovation within the Sector, empowering and mentoring staff while embedding robust planning and monitoring practices across the agency;
• Act as a role model for ethical leadership and accountability, championing transparency, data-driven decision-making, and continuous improvement within planning and monitoring processes.

Eligibility criteria

• You are national of one of the EU Member States or Norway, Iceland, Liechtenstein, or Switzerland and you enjoy full rights as a citizen;
• You produce the appropriate character requirements for the duties involved;
• You are physically fit to perform your duties;
• You have fulfilled any obligations imposed on you by the laws concerning military service;
• You have a level of education which corresponds to completed university studies attested by a diploma provided that the normal period of university education is four years or more; or a level of education which corresponds to completed university studies attested by a diploma provided that the normal period of university education is at least three years and appropriate professional experience of at least one year;
• You have at least 6 years of proven full-time professional experience relevant to the duties after the award of the qualification certifying the completion of studies required as a condition of eligibility as above;
• You have a thorough knowledge (C1 level) of one of the 24 EU official languages and a satisfactory knowledge (B2 level) of another EU official language for the performance of your duties.

Selection criteria

• Experience of at least 3 years with the duties mentioned under Section “About the Job” gained in organisational complexity similar to eu-LISA’s;
• Experience in designing and implementing multiannual and annual work programmes and budgets, including resource allocation and prioritisation of activities;
• Experience in financial compliance and regulatory reporting, ensuring alignment with statutory Financial Rules and internal governance procedures;
• Experience with using data-driven approaches and performance indicators to monitor budget execution, analyse trends and support strategic decision-making;
• University degree in data sciences, economics, finance, business administration, public administration, or a field related to the duties of the post;
• Ability to act upon eu-LISA’s values and guiding principles (We get the job done - We take ownership - We are all role models - We act together as one);
• Ability to lead and motivate teams, fostering a culture of accountability, and continuous improvement in planning and financial management;
• Ability to think strategically and translate organisational objectives into robust financial and operational plans, anticipating future needs and aligning resources with priorities, leading change management to enhance efficiency and respond to organisational change;
• Ability to build strong partnerships with internal and external stakeholders, communicating complex financial and planning information clearly and fostering trust and constructive relationships;
• Strong communication skills in English, at least at the C1 level;
• Professional experience in a multicultural environment, preferably within an EU institution, agency, or body;
• Understanding of EU Financial Rules, regulations, and budgetary procedures, and experience applying them in practice.

What we offer

Competitive salary package composed of a basic salary and various allowances: eu-LISA offers a competitive salary package. To begin with, the salary is determined by the grade for which you have applied. In addition, your future salary is based on the total number of years of professional experience and adjusted to the cost of living in your place of employment. Depending on your individual and family situation, you may be eligible for various allowances such as expatriation, installation and household allowance, dependent child, or education allowance, ensuring your financial comfort. Salaries are exempt from national taxation, as they are subject to a tax raised by the EU.

Additional benefits include health and accident insurance, hospitalisation, dental care, preventive medicine coverage, EU pension scheme, mental health and well-being programme, flexible work arrangements, generous leave, and education opportunities for children.

Application process and next steps

Apply via the e-recruitment platform at https://erecruitment.eulisa.europa.eu. Applications by e-mail or post are not accepted. Candidates must provide detailed personal, educational, and professional information, motivation letter, and pre-screening answers.

Contact: eulisa-RECRUITMENT@eulisa.europa.eu

Selection procedure

The procedure includes eligibility verification, evaluation by a Selection Committee, potential pre-assessments, interviews and/or tests. Candidates achieving at least 60% of maximum scores may be placed on a reserve list. Communication and interviews are conducted in English.

Engagement and conditions of employment

The successful candidate will be engaged as Temporary Staff, pursuant to Article 2(f) of the Conditions of Employment of Other Servants (CEOS). Function Group AD, Grade 7, step 1 or 2, depending on experience. Basic salary ranges from EUR 7646.86 to EUR 7968.20, adjusted by the correction coefficient for Tallinn (93.4%). Contract duration: 5 years, renewable, with the possibility of indefinite contract after second renewal. SECRET UE/EU SECRET clearance required.

Data protection

Personal data is processed in accordance with Regulation (EU) 2018/1725. Candidates may contact dpo@eulisa.europa.eu or edps@edps.europa.eu for inquiries regarding personal data processing.

Appeal procedure

Complaints under Article 90(2) of the Staff Regulations may be sent to eu-LISA, Vesilennuki 5, 10415 Tallinn, Estonia, within 3 months of notification of the contested act.

Official website: www.eulisa.europa.eu